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Version: V12

How to Perform Limited Share in EVCM

Limited sharing allows you to share content with users within and outside your portal by assigning them a Limited Share license. The license specifies the viewing or editing rights granted to users for the media shared with them.

To learn more, see Limited Sharing with Viewing & Editing Rights.

Prerequisites​

Ensure you belong to a group with:

  • Limited Sharing feature enabled
  • Access to the portal's Media Manager or My Library

Limited Sharing Media​

  1. In VIDIZMO, go to Admin > Media Manager.
  2. Select Limited Share from the overflow menu of the media you want to share.
  3. To share multiple files, select them and select Limited Share from the top menu.

The Limited Share window provides two sharing methods:

  • Search users and groups - Add portal users or distribution groups
  • Share with anyone using a link - Generate a shareable link

Share content with anyone using a link, even users not registered with VIDIZMO. Link sharing is restricted to viewing rights only.

  1. Select Share with anyone using a link.
  2. Select the license type:
    • Viewer - Grants unlimited viewing access
    • Limited Viewer - Grants viewing access for a specific duration
  3. If Limited Viewer is selected, set the availability start date and time.
  4. Set the expiration date and time when access ends.
  5. Select Save.

After creating the link:

  • Copy - Copy the link to clipboard
  • Edit - Modify availability or expiration settings
  • Delete - Revoke access for all users with this link
  • Create additional links with different licenses by selecting Share with anyone using a link again
  1. Select Save Changes to save your limited share settings.

Limited Sharing with Users and Groups​

Add portal users or distribution groups via the search field. When a distribution group is added, all users in the group receive the limited share license.

  1. Search for users or groups by name or email.
  2. Select the license type:
    • Viewer - Unlimited viewing access
    • Limited Viewer - Viewing access for a specified duration and number of views
    • Editor - Unlimited viewing access with permissions to modify the media
    • Limited Editor - Viewing and editing access for a specified duration and number of views
  3. For Limited Viewer, configure:
    • Access duration (start and end dates)
    • Number of views (unlimited or limited)
  4. For Editor or Limited Editor, configure editing permissions:
    • Specific actions the user can perform on the media
  5. Use Edit to modify license settings or Delete to remove access.
  6. Select Save Changes to save configurations.

Users receive an email containing a link to the shared media.

Limited Sharing via Media Settings​

  1. Navigate to the media and select Settings from the overflow menu.
  2. To configure multiple files, select them and select Settings from the top menu.
  3. Select the Access and Sharing tab.
  4. Under Limited Sharing, select Share to open the Limited Share window.
  5. Configure the limited share settings.
  6. Select Save or Save And Close.

NOTE: Select Limited Share Only under Who can access it? to restrict access to users with Limited Share licenses only.

Limited Sharing with External Users​

Share media with users outside your portal, such as customers or partners. External users must register as Public Users before accessing shared content.

Enable Sharing with External Users​

  1. In VIDIZMO, go to Control Panel > Security > Security Policy.
  2. Set the security policy to Custom.
  3. Under Sharing Options, select Allow sharing with external Viewers.
  4. Select Update.

Share Media with External Viewers​

  1. Navigate to the media and select Limited Share.
  2. Enter the external user's email address and press Enter or select Add User.
  3. Configure the license type and settings.
  4. Select Save Changes.

The external user receives two emails:

  • Registration link to register as a public user
  • Link to access the shared media

For registration details, see How to Complete your VIDIZMO Registration.

See Also​

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