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Version: V12

How to Use Advanced Search in the Media Library

Advanced Search lets you build a precise query from one or more conditions instead of a single keyword. Each condition pairs a field with an operator and a value. For example, Department is Marketing or Recording Date is between two dates. This guide shows how to open Advanced Search, build a query, and combine conditions.

Prerequisites​

  • You have access to the Media Library or Media Manager, with permission to search content.
  • To filter by a custom attribute, that attribute must be marked Searchable. See How to Manage Custom Attributes.
  1. Go to the Media Library or Media Manager.
  2. In the search bar at the top, select the Advanced Search icon (the sliders icon beside the search box).

The Advanced Search panel opens with an empty condition row.

Build a Search Query​

  1. In the Field dropdown, select a field to search. The list combines built-in fields with your searchable custom attributes:
    • Built-in fields: Keyword, Media Type, Author, Scan Status, Clipped, Locked, Redacted, AI Processed, Transcoded, Transcribed, and Face Detected.
    • Custom attributes: Any attribute marked Searchable in Portal Settings.
  2. Select an operator. The available operators match the field's type. See Operators by Field Type.
  3. Enter or select the value to match. The value input adapts to the field: a date picker for Date, a numeric box for Number, a dropdown for list types, or a map for Geospatial.
  4. To add another condition, select Add (the + icon) and repeat.
  5. To remove a condition, select the × beside its row.
  6. Select Apply to run the search.

Results update in the Media Library, and each condition appears as a filter pill you can remove.

Operators by Field Type​

Field typeAvailable operators
Text, Rich Text, Email, URLEquals, Not Equals, Contains, Is Any Of, Is None Of
NumberEquals, Not Equals, Greater Than, Greater Than Or Equal, Less Than, Less Than Or Equal, Between, Is Any Of, Is None Of
DateEquals, Not Equals, After, On Or After, Before, On Or Before, Between, Is Any Of, Is None Of
Dropdown, User Picker, ColorEquals, Not Equals, Is Any Of, Is None Of
Multi-SelectIs Any Of, Is None Of
BooleanIs, Is Not
GeospatialWithin Radius
MashupEquals, Not Equals

Combine Conditions with AND and OR​

Each condition has a match mode that controls how it joins the others:

  • AND requires the condition to match. Media must satisfy every AND condition to appear.
  • OR makes the condition optional. Media matches when at least one OR condition is satisfied.

Set the mode on each row with the AND/OR toggle. When you mix modes, results must meet all AND conditions and at least one OR condition. Built-in fields are always AND.

Note: A field can appear in more than one OR condition, but not in two AND conditions at once.

Search by Location​

For a Geospatial attribute, select the Within Radius operator, then set a center point and a distance:

  1. Enter a latitude and longitude, or select the map icon to pick a point on the map. To use your current position, select Use My Location.
  2. Enter a radius and choose a unit: kilometers, miles, or meters.
  3. Select Apply.

Media with a location inside that radius appears in the results.

  • To remove a single condition, select the × beside its row.
  • To remove every condition and reset the results, select Clear All.

See Also​

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