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Version: V12

How to Create and Manage Folders in DEM

Folders in VIDIZMO provide similar tasks to actual, physical folders. Different formats of evidence can be organized and stored in folders. Additionally, folders may also contain additional folders or evidence. Folders are also referred to as simple file directories due to the way they arrange and store data and provide convenience to organize evidence. Managing evidence within the folders also helps in organizing the case in a better way.

Prerequisites​

  • Ensure you belong to a security group with Upload and manage content feature enabled or have a CAL that grants permission to utilize this. By default, this feature is enabled in the Content Manager group for managing all Portal content. In addition, the feature that lets users manage their content only is enabled in the Contributor group.
  • Ensure you belong to a group with Folder feature enabled, or have a CAL that grants permissions to utilize it. By default, this feature is a Portal-level add-on in security groups that must be enabled.

Create a Folder​

  1. Select the dropdown menu.
  2. Select Create Folder.
  3. Enter the title of the folder.
  4. Select Create Folder.

NOTE: You can create a folder in the evidence library, home page, within any case, or any folder. If moderation is enabled, the folder will go through moderation.

Move a Folder​

  1. Select the overflow menu (three dots) on the folder.
  2. Select Move.
  3. Select the destination case, folder, or sub-folder.
  4. Select Move Here.

Inspect a Folder​

  1. Go to any folder and select Inspect. The playback page appears.
  2. Explore and view the content of sub-folders by selecting them.
  3. Select Load Folder to explore additional sub-folders.

View Chain of Custody​

  1. Select the overflow menu (three dots) on the folder.
  2. Select Chain of Custody to view all the logs.

Flag a Folder​

  1. Select the overflow menu (three dots) on the folder.
  2. Select Flag.
  3. Enable the actions you want to be notified about, or select Enable All.
  4. Select Update.

Copy a Folder​

  1. Select the folder.
  2. Select Copy in the top menu bar.
  3. Select a destination location within your portal.
  4. Select the metadata to include.
  5. Select Copy Here.

Delete and Restore a Folder​

  1. Select the overflow menu (three dots) on the folder.
  2. Select Delete.
  3. In the recycle bin, select the overflow menu on the deleted folder and select Restore.
  4. Select the location where you want the folder to be restored and select Restore Here.

NOTE: When restoring a folder, if the parent case or folder no longer exists, you will be asked to select a new location. Otherwise, the folder is restored directly to its original location.

Limited Share​

  1. Select the overflow menu (three dots) on the folder.
  2. Select Limited Share.
  3. Generate a limited share license.
  4. Select Save Changes and Close.

NOTE: The license created on a case or folder is inherited by its content as well.

Configure Access Rights​

The flexibility of folder access rights extends to evidence files as well. Enabling the toggle for inheriting main (parent) folder access rights on evidence files streamlines the process of managing permissions. Users can decide whether an evidence file should inherit rights from its main folder or maintain its individual access settings.

  1. Go to the folder settings or select the overflow menu (three dots) on the specific evidence file.
  2. Select Settings from the dropdown menu.
  3. Go to the Access and Sharing tab.
  4. Enable the toggle to either inherit access rights from the primary folder/case or set custom access rights.
  5. Select Save and Close.

Security Policy for Folders​

Users can modify portal security policy settings. This adaptability allows users to apply updated security policies to folders, non-folder content, or all content. Alternatively, users can update security policies relevant to newly added content and folders.

The options appear while updating your portal security policy for viewing access to both folder and non-folder content. Select Confirm to apply the update.

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